Registration and data protection statement

The Data Protection Regulation requires the controller to provide clear information to data subjects. This leaflet fulfils an information obligation.

Data controller:

Jalkis Oy
Talvilahdentie 161, 77520 Haapakoski
business ID 3289480-3
Telephone: +358 41 319 7402

Contact person for matters concerning the register:

Heidi Hirvonen
Talvilahdentie 161, 77520 Haapakoski
Telephone: +358 41 319 7402

Name of the register:

Jalkis Oy e-commerce customer register.
Purpose of the processing of personal data:
Personal data is processed to maintain and manage customer relationships with our e-commerce customers, such as contacting them as required by the customer relationship and for direct marketing. You have the right to object to the use of your personal data for direct marketing. The customer register may be used for marketing purposes, but not for electronic marketing without the permission of the recipient.

Data content of the register:

The following information is stored in the register: the customer's first and last name, customer number, address information, telephone number, email, web address, language, information on marketing authorisations and prohibitions, and information on customer purchases, deliveries and discounts.

Regular sources of information:

From the customer himself/herself for orders placed in the online store, through return and other forms, by telephone, email or similar means.

Regular disclosures of data:

The data is used only for the management of customer relations and is not regularly disclosed to any third party. However, data may be disclosed in connection with activities related to the technical management of the online shop (e.g. management of the server or the e-commerce platform), for the delivery of orders, for the collection of outstanding invoices, and to the authorities if they so require and if permitted by law.
Transfer of data outside the EU or the European Economic Area
The data will not be transferred outside the EU or the European Economic Area.

Data storage and destruction

The information in the customer register is kept for the duration of the customer relationship. However, order, invoice and payment data are kept in the same way as other accounting records. Data that has become redundant is securely destroyed.

Principles for the protection of the register

The customer register is treated confidentially. The register is adequately protected from external firewalls and other technical protection measures. The register is kept only in electronic form and any occasional paper copies are immediately and properly destroyed.
The register is used only by persons whose functions include its use and who are bound by confidentiality. Each user of the register has a personal username and password.

Right of access

Under the Personal Data Act, everyone has the right to check what information about them has been stored in a personal register. A request for an inspection must be sent in a document signed by hand or certified in an equivalent manner, or presented in person at our office. Requests should be sent to the contact person mentioned above, who will also respond to any requests for further information.
Regular data disclosures
Personal data may also be transferred to other service providers in order to implement the system. We have ensured that all our service providers comply with data protection legislation.

Duration of processing

As a general rule, personal data will be processed for as long as the customer relationship lasts.
The data subject may unsubscribe from our marketing list via the link in each marketing email we send.

Processors of personal data

The controller and its employees process personal data. We may also outsource part of the processing of personal data to a third party, in which case we will ensure through contractual arrangements that the personal data is processed in accordance with applicable data protection legislation and otherwise appropriately. Currently, the external data processors are the accounting office.

Updating data

The customer can update their name and address information in their e-commerce profile. In addition, the customer may contact our contact person mentioned above to update their information.
Other rights related to the processing of personal data
You have the right to object to the processing of your data for marketing purposes. A request for restriction of data processing should be made by e-mail to the contact person of the register.

Automated decision making and profiling

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